Oakland Community Preparedness and Response Program

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“Prep is Love!” Contest Rules

(The fine print)

OFFICIAL RULES for the Oakland Firesafe Council’s “Prep is Love!” Video Contest

NO PURCHASE NECESSARY TO ENTER OR WIN. MUST 21 YEARS OF AGE OR YOUNGER TO ENTER. The ” Prep is Love!” Contest (“Contest”) is designed to give people 21 years of age or younger the chance to help the Firesafe Council’s Oakland Community Preparedness and Response (“OCP&R”) non-profit program educate and motivate communities to prepare for disasters and to reduce the risks of wildfire danger.

Contest Entrants will make a video that is fun, memorable, creative, and/or informative. The Top 12 Finalists will have their videos featured on the Firesafe Council’s OCP&R website (www.oaklandcpandr.org), the Firesafe Council’s Facebook page, and the Firesafe Council’s YouTube Channel. The Top 12 Finalists will also win gift cards ranging from $50 to $200:

  • 1 (one) $200 First Prize gift card
  • 3 (three) 2 (two) $100 Second Prize gift cards
  • 10 (ten) $50 Third Prize gift cards

Entrants may enter more than once, as long as all entries comply with these Official Rules, including without limitation the Video Submission Requirements.

Entrants must enter the Contest as an individual video producer but can be assisted by others. For purposes of these Official Rules, Individual video producers (regardless of how many assist them) shall be known as “Entrants”.

Your video can be creative as you like! But the video must be produced by you, the Entrant, and be about Emergency Preparedness.

1. HOW IT WORKS

By participating in this Contest, Entrants agree to be bound by these Official Rules. The Contest submission period begins on Friday, April 10, 2020, and ends at 11:59 p.m. Pacific Time on Saturday, July 4, 2020 (the “Submission Period”). The Sponsor of this Contest is the Oakland Firesafe Council, 6114 La Salle Avenue, Suite 462, Oakland, CA 94611. The Contest will operate as described below, on or about the stated dates:

  • Submission Period (4/10/2020 – 7/4/2020): Videos are submitted according to the “How to Enter” description in Section 3 of the Official Rules.
  • Judging Period: (7/5/2020 – 7/9/2020): Videos will be viewed and judged by a panel of judges who are involved with emergency preparedness and response.
  • Notification: (7/10/2020): The Top 12 (twelve) winners will be notified by E-mail and winning videos will be posted.

2. ELIGIBILITY

Entrants must be 21 years of age or younger and have Internet access, as of the date of submission. Each Entrant must be the rightful owner of the Dropbox or YouTube account used to upload the Video Submission (as described in Section 3, below). If Entrants enter as a team, one team member must be the rightful owner of the E-mail address associated with the Dropbox or YouTube account used to upload the video. Winning a prize is contingent upon fulfilling all requirements set forth herein.

3. HOW TO ENTER

To enter, upload your video to a Dropbox or YouTube account. (A dropbox.com or youtube.com account is free to sign up for.) The idea must be based on Emergency Preparedness. The video can be no more than 80 seconds long. If you or your legal guardian do not already have a Dropbox or YouTube account, you will be required to create one.

Then go to this link on the OCP&R website to register your submission: https://oaklandcpandr.org/videos. You must completely and accurately submit all required information to enter.

ENTRANTS UNDER AGE 18 (MINORS) NEED PARENTAL PERMISSION TO ENTER THE CONTEST. Parents must complete the registration form on https://oaklandcpandr.org/videos for a minor’s entry to be valid. If minors are working as a team, the parents for each member of the team must complete a registration form and give permission for the entry to be valid.

Once all necessary information is verified, the video will then be eligible.

ALL SUBMISSIONS MUST BE RECEIVED BY 11:59 P.M. PACIFIC TIME ON SATURDAY, JULY 4, 2020. Sponsor is not responsible for late or unsuccessful attempts to enter.

The Entrant should be able to provide on request all appropriate clearances, permissions and releases for the Video Submission, including releases from the submitting Entrant and any third parties appearing in the Submission. Incomplete, corrupted, untimely, or unintelligible entries will be disqualified. Sponsor reserves the right to determine in its sole discretion which entries have satisfied the entry requirements.

ELIGIBLE ENTRANTS MUST SUBMIT EACH ENTRY IN ACCORDANCE WITH THESE OFFICIAL RULES. NO OTHER METHOD OF SUBMISSION WILL BE ACCEPTED.

Videos must:

  • Be a maximum of 80 (eighty) seconds in length.
  • Be about Emergency Preparedness.
  • Be submitted in MP4/M4V or AVI video format. Any other formats submitted and/or exceeding the time limit will be disqualified.
  • Be the Entrant’s original idea, an original parody of an original idea, or highlight an original Emergency Preparedness spin on an idea.

Videos must NOT:

  • Exceed 80 (eighty) seconds in play time.
  • Contain material which is (or promotes activities which are) sexually explicit, obscene, pornographic, violent, self-mutilating (e.g., relating to murder, the sales of weapons, cruelty, abuse, etc.), discriminatory (based on race, sex, religion, natural origin, physical disability, sexual orientation or age), illegal (e.g. underage drinking, substance abuse, computer hacking, etc.), offensive, threatening, profane, or harassing.
  • Include mention or performance of any copyrighted media production including but not limited to music, films, books, television programming, etc., or identifying descriptions of any media property.
  • Contain material that violates or infringes another’s rights, including but not limited to material that violates privacy, publicity or intellectual property rights, or that constitutes copyright infringement. Without limiting the foregoing, Video Submissions must not include third party trademarks, logos, insignia, location signage, photographs, artwork, or sculptures.
  • Use music that isn’t originally written, performed and produced by you, the Entrant or royalty free. We’re not saying this because we don’t love music; we do, we really do! It’s because we don’t want to violate the copyright of musicians and artists. All music featured in any video must be available to publicize and broadcast on a license-free, no compensation basis.
  • Include third parties, including but not limited to minors, celebrities and friends who have not expressly authorized Entrants to display their image, likeness or voice in any submitted video or otherwise use such image, likeness or voice in accordance with these Official Rules.

By entering, each Entrant represents and warrants that his or her entry (and Sponsor’s and its designees’ use thereof) does not and will not defame or otherwise violate the rights of any third party and does not and will not violate any federal, state, or local laws or ordinances. Entrant further represents and warrants that he or she has secured the requisite consent from any third party referenced or appearing in their entries. To the extent that anyone under the age of 18 appears in a video, Entrant represents and warrants that the minor’s parents consented to the minor’s appearance in the video and the public display of the video.

Sponsor reserves the right in its sole discretion to disqualify any entry that it believes violates any of the Video Submission Requirements, does not otherwise comply with these Official Rules, or that is not consistent with the spirit and theme of the Contest. Entrants will retain copyright in their work, but each Entrant grants to the Oakland Firesafe Council a non-exclusive, worldwide, perpetual, assignable, royalty-free license to publish, reproduce, distribute, display, perform, create derivative works, transmit or disseminate the Works in all media or platforms whether now known or hereafter invented.

4. JUDGING PERIOD

The Judging Period begins on 7/5/2020 and ends on 7/9/2020. A panel of judges (“Judges”) selected by Sponsor, in its sole discretion, will judge the videos and select the 12 (twelve) winners, based on the following criteria:

  • Creativity of the idea proposed in the video
  • Practicality of the idea (in the sense of being useful for Emergency Preparedness)
  • Effectiveness and clarity of communication and mode of presentation

5. WINNER NOTIFICATION AND ANNOUNCEMENT

The 12 Winners, as determined by the Judges, will be notified by E-mail on Friday, July 10, 2020.

6. PRIZES

The Top 12 Finalists will win gift cards ranging from $50 to $200:

  • 1 (one) $200 First Prize gift card
  • 3 (three) 2 (two) $100 Second Prize gift cards
  • 10 (ten) $50 Third Prize gift cards

Prize Restrictions: Winner cannot assign or transfer the prize to another person. No prize substitution or changes are allowed except at the discretion of Sponsor. Prize cannot be substituted or redeemed for cash. Limit one prize per person, per household. Prize is provided “as is” without warranty of any kind. Winner is responsible for any loss of prize or portion of prize after it has been delivered.

7. RIGHTS IN SUBMISSIONS

In consideration of Entrant’s Video being reviewed and evaluated for this Contest, each Entrant hereby grants to the Sponsor, and its assignees, the exclusive, irrevocable, fully paid, universal license to use, copy, sublicense, transmit, distribute, publicly perform, publish, delete or display such Video, or any portion thereof, in any media now known or hereafter devised including, but not limited to all forms of television and all forms of Internet and wireless protocol.

Each Entrant authorizes the Sponsor and any entities affiliated or in privity with the Sponsor to utilize, for eternity and in any manner they see fit, the Video submitted to Sponsor, and to make derivative works from such materials solely in connection with the Contest (i.e., to create promotional materials).

Each Entrant releases the Sponsor, and their assignees and licensees, from any and all claims or liability (now known or hereafter arising), including but not limited to any claims for defense and/or indemnity, in connection therewith. Each Entrant agrees and acknowledges that participation in the Contest, including, without limitation, the Entrant’s decision to provide the Entrant’s submission to Sponsor for purposes of the Contest, shall not give rise to any confidential, fiduciary, implied-in-fact, implied-in-law, or other special relationship between Sponsor and Entrant, does not place the Sponsor in a position that is any different from the position held by members of the general public with regard to elements of the Entrant’s video submission, and that the only contracts, express or implied, between the Sponsor and Entrant are as set forth in these Official Rules and the release forms.

Each Entrant hereby grants permission (except where prohibited by law) for the Sponsor to use Entrant’s Video, name, quotes, comments, photograph and/or image for the purpose of advertising, trade, or promotion without further notice, permission, compensation or consideration in any and all media now known or hereafter developed throughout the universe, unless prohibited by law. Except as required by law or permitted pursuant to these Contest Official Rules, the Sponsor will not share an Entrant’s information with any third parties.

8. NATURE OF RELATIONSHIP/WAIVER OF EQUITABLE RELIEF

Each Entrant understands and acknowledges that the Sponsor has wide access to ideas, stories, designs, and other literary materials, and that new ideas are constantly being submitted to it or being developed by their own employees. Each Entrant acknowledges and agrees that they will not be entitled to any compensation as a result of Sponsor’s use of any such similar or identical material. Each Entrant acknowledges and agrees that the Sponsor does not now and shall not have in the future any duty or liability, direct or indirect, vicarious, contributory, or otherwise, with respect to the infringement or protection of the copyright in and to the Submission.

Finally, each Entrant acknowledges that, with respect to any claim by Entrant relating to or arising out of Sponsor’s actual or alleged exploitation or use of any Submission or other material submitted in connection with the Contest, the damage, if any, thereby caused to the applicable Entrant will not be irreparable or otherwise sufficient to entitle such Entrant to seek injunctive or other equitable relief or in any way enjoin the production, distribution, exhibition or other exploitation of the Video or any other production based on or allegedly based on the Submission, and the Entrant’s rights and remedies in any such event shall be strictly limited to the right to recover damages, if any, in an action at law.

9. RIGHTS OF SPONSOR/DISCLAIMER OF LIABILITY

Sponsor reserves the right, in their sole discretion, to terminate the Contest for any reason in the event that there is an error, malfunction, problem or other cause which impacts the operation, administration or security of the Contest or the Sponsor and, in such situation, to select the winner(s) from the eligible Entries received prior to the action taken or in such manner as deemed fair and appropriate by Sponsor.

The opinions expressed in the Videos are not necessarily (and in some cases not at all) those of the Sponsor. The Sponsor is not responsible for any materials provided by Entrants which are deemed harmful or offensive to others or for any harm incurred as a result of the Video’s creation. The Sponsor is not responsible in any way for any injury, loss or damage which occurs as a result of an opinion expressed or information provided in the Videos transmitted on the website or on television.

The Sponsor makes no warranties, express or implied, as to the content or the accuracy or reliability of any information or statements contained in the Videos. All statements and opinions made by Entrants are those of such Entrants only, and the Sponsor neither endorses nor shall be held responsible for the reliability or accuracy of same.

10. WARRANTY

It is an express condition of submission and eligibility that each Entrant warrants and represents that Entrant’s Video is solely owned by Entrant and solely created by Entrant for the purpose of entering this Contest, and that no other party has any rights or interest in the Videos. Entrant further represents and warrants that the Videos and any use thereof by the Sponsor or any partners, subsidiaries and affiliates in connection with programming, advertising, promotion and publicity, shall not infringe upon any statutory or common law intellectual property right (including, without limitation, any copyright) under U.S. and international laws and shall not constitute a defamation, or invasion of the right of privacy or publicity, or infringement of any other right of any kind of any third party.

11. INDEMNITY

Entrant shall indemnify and hold harmless the Sponsor and its respective parents, affiliates, successors, assigns and licensees, and each of their respective employees, shareholders, officers, directors, agents and representatives from and against any and all liability, claims, loss, damage, injury or expense, including reasonable attorneys’ fees, arising in connection with any third party action arising out of a breach or allegation which if true would constitute a breach, of any of Entrant’s representations, warranties or obligations herein.

12. RELEASE AND LIMITATION OF LIABILITY

By participating, each Entrant agrees that the Sponsor and each of its respective agents, representatives, parent companies, affiliates, subsidiaries and legal advisers, and each of their respective employees, shareholders, officers, and directors (“Released Parties”) are not responsible or liable for, and shall be released and held harmless from: (i) late, lost, delayed, damaged, incomplete, illegible, unintelligible, misdirected or otherwise undeliverable mail, postage-due notices, release forms, affidavits or other correspondence; (ii) telephone, electronic, hardware or software program, network, Internet or computer malfunctions, failures, or difficulties of any kind; (iii) any condition caused by events beyond the control of the Sponsor that may cause the Contest to be disrupted or corrupted; (iv) any printing, human, typographical or other errors or ambiguities in (or involving) any materials associated with the Contest; (v) any and all losses, damages, rights, claims and action of any kind in connection with or resulting from participation in the Contest; (vi) acceptance, possession, or use of any prize, including without limitation, personal injury, death and property damage arising there from; and (vii) claims based on publicity rights, defamation or invasion of privacy. Sponsor reserves the right, in its sole discretion, to suspend or cancel the Contest at any time for any reason, including, without limitation, if a computer virus, bug or other technical problem corrupts the administration, security, or proper conduct of the Contest, strikes, lock-outs, acts of God, technical difficulties, and other events not within the reasonable control of Sponsor.

BY PARTICIPATING IN THIS CONTEST, ENTRANTS AGREE THAT THE RELEASED PARTIES WILL HAVE NO LIABILITY WHATSOEVER FOR, AND SHALL BE HELD HARMLESS BY ENTRANTS AGAINST, ANY LIABILITY FOR ANY INJURIES, LOSSES, OR DAMAGES OF ANY KIND TO PERSONS, INCLUDING PERSONAL INJURY OR DEATH, OR PROPERTY RESULTING IN WHOLE OR IN PART, DIRECTLY OR INDIRECTLY, FROM ACCEPTANCE, POSSESSION, MISUSE, OR USE OF THE PRIZE, ENTRY OR PARTICIPATION IN THIS CONTEST OR IN ANY CONTEST-RELATED ACTIVITY, OR ANY CLAIMS BASED ON PUBLICITY RIGHTS, DEFAMATION, OR INVASION OF PRIVACY, OR MERCHANDISE DELIVERY. THE RELEASED PARTIES ARE NOT RESPONSIBLE IF ANY PRIZE CANNOT BE AWARDED DUE TO ACTS OF GOD, ACTS OF WAR, NATURAL DISASTERS, WEATHER, OR TERRORISM.

WITHOUT LIMITING THE FOREGOING, EVERYTHING REGARDING THIS PROMOTION, INCLUDING THE CONTEST HOMEPAGE AND ALL PRIZES, ARE PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. SOME JURISDICTIONS MAY NOT ALLOW THE LIMITATIONS OR EXCLUSIONS OF LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES OR EXCLUSION OF IMPLIED WARRANTIES, SO SOME OF THE ABOVE LIMITATIONS OR EXCLUSIONS MAY NOT APPLY. CHECK LOCAL LAWS FOR ANY RESTRICTIONS OR LIMITATIONS REGARDING THESE LIMITATIONS OR EXCLUSIONS.

13. GENERAL TERMS AND CONDITIONS

California law governs this Contest. All issues and questions concerning the construction, validity, interpretation and enforceability of the Contest, or the rights and obligations of Entrants and Sponsor in connection with the Contest, shall be governed by, and construed in accordance with, the laws of the State of California. In the event of a claim or dispute, Entrants’ sole remedy shall be limited to their remedy at law for damages, if any, and Entrants shall not have the right to in any way enjoin or restrain the distribution, advertising, publicizing or other exploitation (in any form of media) of the Contest Homepage, the Contest, and/or any intellectual property owned or licensed by the Sponsor. Sponsor reserves the right, at its sole discretion, to prohibit any Entrant from participating in the Contest or to disqualify any individual it finds, in its sole determination, to be tampering with the entry process or the operation of the Contest; to be attempting to undermine the legitimate operation of the Contest by cheating, hacking, deception, or any other unfair playing practices; to be acting in violation of the Official Rules; or to be acting in a disruptive manner, or with intent to annoy, abuse, threaten or harass any other person. Sponsor may suspend or discontinue the Contest if, in its sole opinion, there is any actual or suspected tampering of the Contest, or any other malfunction, event or activity that may affect the integrity of the Contest. SPONSOR SHALL NOT BE OBLIGATED TO AWARD ANY PRIZE THAT RELATES TO OR ARISES OUT OF IMPROPER OR MISTAKEN PRIZE NOTIFICATION, OPERATION OR FUNCTION OF THIS CONTEST.

14. PRIVACY POLICY

By entering the Contest, you grant the Oakland Firesafe Council permission to share your E-mail address and any other personally identifiable information with any individual solely for the purpose of administration and prize fulfillment. The Oakland Firesafe Council will not sell, rent, transfer or otherwise disclose your personal data to any third party other than as described above herein or in the privacy policy.

15: SPONSOR

Oakland Firesafe Council, 6114 La Salle Avenue, Suite 462, Oakland, CA 94611.

(Whew!)